LEAVE

READ THIS FIRST: if you are visiting this page because you are due to rotate to NBT at some point soon, please COMPLETE THE RELEVANT FORM HERE rather than contact the secretaries in the first instance. You can usually provide all necessary detail on the form.

Booking leave

Book as early as possible to avoid disappointment!

You can request leave as soon as you know you are rotating to NBT. Process as follows:

Complete the webform (for your training stage) at https://www.nbtanaesthesia.com/pre-arrival-info-forms
Our secretaries then receive an automated message and will set you up on CLWRota shortly thereafter
Our secretaries will advise once you are set up on CLWRota – at this point, book your leave ASAP
The first 8 people from the 1st call and obstetric rotas, and the first 8 people from the 2nd and 3rd call rotas, will automatically get their leave approved
Further requests will go onto a “wishlist”. Whilst this leave may eventually be approved, it is far from guaranteed, and we recommend that you request a swap with a similarly-senior colleague to cover your working day. If your “wishlist” leave is subsequently granted you can stand this colleague down. This is the same process we use amongst ourselves as consultants

The leave book is closed 6 weeks before publication of the weekly rota. Your requests will still be considered after this point, but may not be approved.

Wishlist

The rota-writers try to be as flexible and accommodating as possible. Any requests that come in after the leave pools are filled, and all requests after the diary has closed 6 weeks in advance, will go on the wishlist. The wishlist is run strictly in date order of application and there is no priority for consultants over residents, although residents are more likely to have wishes granted as consultants are needed for 3rd sessions and complex cases. Sometimes more junior trainees will leapfrog others, also due to skill-mix.

Planning and distributing your leave

Please plan ahead and aim to spread your AL and SL across the whole time you are at NBT.

You should not take more than 15 days total of AL/SL per 3 month rota block as this makes on call rotas tricky to write and impacts on the ability of your colleagues to take their leave.

Study leave cannot be transferred across departments (e.g. to/from an ICU placement). In exceptional circumstances we will consider the transfer of 2 days of annual leave between ICU and anaesthetic placements, but this is not guaranteed and should not be expected.

Parental Leave

Follow the Trust policy above. Please notify the Clinical Lead (your line manager) and the departmental secretaries of the dates between which you intend to take leave (as far as these things can be predicted!)

Queries

AnaestheticSecretaries-NBT@nbt.nhs.uk

Telephone 0117 414 5114

Trust Policies

You must adhere to the Trust's leave policies.

Medical annual leave policy found on the intranet here:

https://link.nbt.nhs.uk/Interact/Pages/Content/Document.aspx?id=7210 or as PDF here

Parental leave policy found on the intranet here: https://link.nbt.nhs.uk/Interact/Pages/Content/Document.aspx?id=7166 or as PDF here

Please note that parental leave must be applied for as per the Trust policy, and please notify the on-call rota writers of your intentions as early as possible.

Study leave policy for Trust-grade doctors (Clinical Fellows) is here.

Expenses

Study expenses are to be submitted using the Accent system linked here.

Email any queries to StudyleaveQueries@nbt.nhs.uk

Annual Leave Allocation/ Bank Holidays

On first appointment to NHS: 27 days

After 5 years completed NHS service: 32 days

LTFT: Pro-rata

For a 3-month module, expect 8 days A/L to be taken.

We have an informal agreement that you may carry 2 days leave across theatre / ICU placements, but otherwise leave should be taken pro-rata within these blocks.

Additionally, lieu days granted for bank holidays worked within the last 4 weeks of a placement may be carried over.

FT trainees: If you work a bank holiday, you are entitled to a day off in lieu.

LTFT trainees: Your bank holiday leave allocation is pro-rata, resulting in an allocation or deduction of leave depending on your work pattern.

Study leave allocation

Clinical Fellows: 10 days per annum.

Doctors-in-Training: 30 days of study leave per year (August to August).

Study leave provides the opportunity to gain relevant competencies to the doctor’s level of training as defined by the RCOA Curriculum 2021 and trainees should establish their training requirements with their Educational Supervisor at the beginning of their attachment.

Please request Deanery FRCA study days as SL as they are not automatically allocated. This will ensure that you are able to attend the right day for your stage in training, as well as being given the day off to attend.

Trainees are permitted to take a maximum of 5 days discretionary private study leave (per year and pro rata) before an exam providing it does not compromise the ability to deliver service or the ability of other trainees to take their leave. Please discuss a request for private study leave prior to submitting a request.

Study leave should be evenly distributed throughout the year and not compromise a trainee's ability to gain clinical competence during their current training block. If a doctor in training is not able to attend the courses stated as part of their PDP during their current placement, the College Tutor team will include this objective as part of the handover to the next Trust with explanation as to why PDP objectives were not achieved.

To request study leave on CLW, the following details MUST be completed:

Dates of leave
Type of leave = Study leave
Course name (this is either course name, teaching/training day, or private study leave)
Details – this should include course name (as above), organiser, location, training requirement being met (as D/W Educational supervisor)
You do not need to enter any costings

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